Participation

Eligibility

An applicant should have a clear legal identity, legitimate commercial purpose, and authority to conduct the proposed activity.

• Trading organisations

  Organisations buying, selling, producing, processing, storing, importing, or exporting physical commodities.

• Assigned services

  Inspection, logistics, insurance, warehousing, and other providers assigned to defined transaction work.

• Financial institutions

  Licensed institutions acting within their own authorisation and bilateral arrangements.

• Not eligible

  Anonymous applicants, unverifiable ownership, unclear authority, prohibited activity, or risk that cannot be acceptably controlled.

Company evidence

The current application distinguishes required evidence from optional and conditional supporting documents.

• Required company evidence

  Registration certificate, current full registry extract, bank-incidents evidence, tax certificate, signature specimen, beneficial-owner evidence, administrator or legal-representative IDs, bank certificate and administrator declarations.

• Optional supporting evidence

  The governing document and company bank statement are optional. BSX may request the governing document for a specific documented gap; absence of a bank statement does not prevent approval.

• Conditional authority evidence

  A delegated-authority instrument is required when the applicant is not a current legal representative.

• Foreign equivalents

  Relevant official equivalents may be submitted for manual review. They are not accepted automatically.

Review stages

BSX records the verification result, conditions and authorised users before an organisation receives access.

• 01 · Completeness

  Check that required forms and supporting documents are present, current, legible, and properly certified or translated where necessary.

• 02 · Verification

  Validate legal identity, ownership, representatives, authority, account ownership, and required screening against reliable sources.

• 03 · Risk decision

  Assess the purpose, expected activity, identified risks, required conditions, and whether those risks can be controlled.

• 04 · Activation and authority

  Company activation, active membership and the named Company Trader grant are recorded separately. Approval alone does not grant trading authority.

Ongoing obligations

Verification is not a one-time document collection exercise.

A participant must keep ownership, management, authority, contact, licence and bank information current; respond to review requests; maintain secure user access; and notify material changes promptly.

Official and trade documents

Participation documents prove who the organisation is. Transaction documents prove what happened in a particular trade.

Official certificates and trade documents are requested only when the transaction, authority, contract or payment method requires them. For example, phytosanitary certification is governed by the relevant plant-health authority and international standard. BSX does not issue that certificate.

• IPPC · ISPM 12↗

  International standard for phytosanitary certificates.